Rohnert Park Democratic Club Bylaws

ARTICLE I

Name, Location, and Purposes

SECTION 1. Name and Location: The name of this organization shall be the ROHNERT PARK DEMOCRATIC CLUB (RPDC), with its principal office in the City of Rohnert Park, Sonoma County, California.

SECTION 2. Purposes. The purposes of this organization shall be:

  1. to promote the active participation of individuals in the political process to seek an improved society;
  2. to inform and educate its members for active participation in all functions of the Democratic Party and for the purpose of furthering the goals of the Democratic Party
  3. to implement and defend the principles of democratic government; and
  4. to promote and encourage the election of Democrats to partisan public office; and to encourage Democratic candidates to seek elective office and appointive non-partisan office.

ARTICLE II

Membership

SECTION 1. Eligibility and Qualification as a Voting Member. A Voting Member is an individual who:

  1. is a registered Democrat; or
  2. is ineligible to vote (due to minority age status, non-residency, or other legal impediment), but pledges to register as a Democrat when eligibility is attained; and
  3. affirms the purpose of the Rohnert Park Democratic Club; and
  4. pays the prescribed annual dues, or, seeks and receives a waiver of the payment thereof due to economic hardship.

SECTION 2. Rights of Members in Good Standing

  1. A Member in Good Standing is defined as meeting the requirements of Article II, Section I and whose voting rights have been verified, except where otherwise noted in these Bylaws.
  2. Rights of Members in Good Standing. Members in good standing shall have the right to attend meetings, hold elective or appointive offices, and vote,

when present, on all matters before the membership, except where otherwise noted in these Bylaws

SECTION 3. Dues. Annual dues as established by vote of the membership shall be due and payable on January 1 of each year. Provision shall be made for persons who find the dues a hardship. Any member who has not made payment by April 1 shall no longer be a member in good standing.

ARTICLE III

Officers

SECTION 1. Officers. The officers of this organization shall be a President, First Vice President, Second Vice President, Secretary, Treasurer, Communications Director, and three (3) Members at Large.

Regular attendance to and participation at the Executive Board meetings is required. Attendance to monthly Membership meetings is expected.

SECTION 2. Duties:

  1. President: The president shall be the chief executive officer of the organization and shall preside at all meetings of the memberships and of its Executive Board. It shall be the duty of the President to appoint a newsletter editor and a chair of each board with ratification by the Executive Board. To call membership and executive board meetings; and to perform such other duties as usually pertain to this office and as are specified in these bylaws. The President shall be an ex-officio member of all committees except the Nominating Committee.
  2. First Vice President: The first Vice President shall serve as Program Coordinator; shall assist the President; shall fulfill such assignments as may be delegated; and shall perform the duties of the President in the event of the absence or incapacity of the President.
  3. Second Vice President: The Second Vice President shall serve as Membership Coordinator; assist the President; and shall fulfill such assignments as may be delegated. In the event of the absence or incapacity of both the President and the First Vice President, the Second Vice President shall perform the duties of the President.
  4. Secretary: The Secretary shall keep an accurate record of all meetings of the Executive Board; prepare and distribute copies of the minutes to the Executive Board; shall fulfill such assignments as may be delegated; and to perform such other duties as pertain to this office.
  5. Treasurer: The Treasurer shall keep an accurate account of all receipts and disbursements; keep the funds in bank or banks approved by the Executive Board; submit a written report of income and expenses at each meeting of the Executive Board on the current financial status; shall make available at the general membership meetings for members’ inspection a copy of the current financial report; shall fulfill such assignments as may be delegated; and shall perform such other duties as usually pertain to this office.
  6. Communications: The Communications Director shall manage all communication for the club to include the monthly newsletter, press inquiries and releases, social media, marketing materials and collateral and all aspects of Public Relations
  7. Member at Large: Assist the 2nd V.P. Membership Chair by offering support and input to help the club grow, recruiting new people; assist with phone banking for attendance to membership meetings; contribute to the newsletter; assist at intake table at general meetings; assist clearing up at the closure of meetings; and render assistance as requested by the President of the club.

ARTICLE IV

Elections and Terms of Office

SECTION 1. Election Meeting. The election shall be held in December of each even numbered year.

SECTION 2. Voting. The officers shall be elected by majority vote of members present and voting. If in the election of officers, there shall be more than two candidates for any particular office and on the first ballot no candidate receives a majority of the votes cast, there shall be a run-off between the two candidates receiving the highest number of the votes on the first ballot and the candidate receiving a majority of votes cast on the second ballot shall be elected. Election shall be by secret ballot.

SECTION 3. Term of Office. Officers shall be elected for terms of two years and shall take office immediately following their elections.

SECTION 4. Eligibility. Only members in good standing shall be eligible to vote and/or hold office.

SECTION 5. Nominations. The Nominating Committee will propose a slate of candidates at the October membership meeting. Nominations from the floor may be made at this time with the consent of the nominee.

SECTION 6. Vacancies. Vacancies shall be filled by special elections at the next regularly scheduled membership meeting following the announcement of such vacancies and following notification in the newsletter. Nominations may come from the Executive Board or from the floor with the consent of the nominee. A majority of those members present, and voting shall be necessary to fill the vacancy.

SECTION 7. Removal. Removal of any officer who fails to perform the duties of that office shall be effective by a 2/3 vote of the membership present and voting at a membership meeting. Any club member in good standing may initiate such a Vote of Removal by submitting a signed petition of 10% or more of the members to the Executive Board. The Board must then recommend a Vote of Removal before a vote can be taken at least 30 days prior to the membership meeting.

SECTION 8. Election of Delegates to CDP Pre-endorsement Conferences.

  1. Only members in good standing who are registered Democrats are eligible to participate in endorsements at any level.
  2. For purposes of this section, a member “in good standing” is defined as a registered Democrat whose dues are current or have been waived due to economic hardship and whose voting rights are verified.
  3. Only Rohnert Park Democratic Club members in good standing pursuant to subsection b. as of the July 1 deadline shall be included on the official Rohnert Park Democratic Club roster and count for the purpose of determining the number of pre-endorsement conference delegates that RPDC shall be allocated, and only those same members shall be eligible to serve as RPDC delegates.
    1. The status of such members shall be certified by RPDC’s President, Secretary, or Treasurer;
    2. RPDC’s delegates to any particular pre-endorsement conference are to be elected from the roster described above.
    3. RPDC’s delegation to all conferences is to be equally apportioned between men and women, to the extent possible.
  4. Delegates representing this organization at conventions, clubs, or similar formal groups shall be elected at a duly-noticed membership meeting affirmed by a vote of those members in good standing in attendance and voting.
  5. Delegates shall be allocated as follows:
    1. one representative [delegate], resident in the Assembly District and duly registered as a member of the Democratic Party of California, for each full (not fraction thereof) 20 members in good standing registered to vote in the Assembly District who were listed on the roster referred to above; and
    2. RPDC members who hold dual club memberships in other clubs may only be counted for representation once.

ARTICLE V

The Executive Board

SECTION 1. Duties. The Executive Board shall supervise the affairs of this organization; make recommendations to the membership; set the agendas; report to the membership; and perform such other duties as specified in these bylaws. The Executive Board shall administer the will of the membership.

SECTION 2. Meetings. The Executive Board shall hold no fewer than ten (10) regular meetings each year at a time and place set by the Executive Board. Special meetings may be called at the request of the President or of a majority of the Executive Board. Notice of all regular Executive Board meetings shall be published in the newsletter.

SECTION 3. Members of the Executive Board. The members of the Executive Board shall be the elected officers of the organization as established in Article III, SECTION 1.

SECTION 4. Membership Participation. Any member in good standing may attend, observe and participate in Executive Board meetings, and, upon giving notice to the President, shall be notified in advance of the time and place of special Executive Board meetings at least 10 days in advance of such a meeting.

ARTICLE VI

Membership Meetings

SECTION 1. General Meetings. The membership shall establish a normal time and place for monthly meetings. Should it become necessary to change the time or place of the membership meetings, the members shall be notified in advance in the newsletter or by email or telephone. At least six (6) membership meetings shall be held each year.

SECTION 2. Special Meetings. Special membership meetings may be called by the President in consultation with the Executive Board members or upon written petition of 10 active members. The members shall receive advance written notice of such meetings.

SECTION 3. Notification. A newsletter including agenda shall be published and mailed or emailed to all active members prior to each regular membership meeting.

SECTION 4. Business of the Organization.

    1. New Business and Resolutions.
      1. RPDC shall comply with all provisions of the California Democratic Party Bylaws and the Sonoma County Democratic Central Committee bylaws, including endorsement and opposition to state ballot propositions, initiatives, referenda and recalls.
      2. Any member in good standing may introduce new business items, including resolutions, by presenting such items in writing to the Executive Board. Resolutions to be presented to the membership shall be published in full in the newsletter.
      3. Passage of resolutions of this organization shall require a majority vote of the members in good standing who are present and voting at a membership meeting.
      4. Extraordinary items may be introduced at a regular membership meeting and voted upon following suspension of the rules by a 2/3 vote. A sufficient number of copies of resolutions shall be prepared and distributed to members before the business meeting is called to order. Extraordinary items require 2/3 vote by the membership present and voting at a membership meeting.
    2. Endorsements: The Rohnert Park Democratic Club shall comply with all provisions of the California Democratic Party bylaws and the Sonoma County Democratic Central Committee bylaws including Endorsement of Candidates for Partisan and Non-Partisan Office.
      1. RPDC is bound to comply with the CDP Bylaws provisions that the CDP speaks with one voice on endorsements for partisan office.
      2. Endorsement of candidates for non-partisan office shall be the exclusive responsibility of the Sonoma County Democratic Central Committee.
      3. Endorsements by the Rohnert Park Democratic Club may be made in general and special elections which are consistent with the endorsements of the CDP and the Sonoma County Democratic Central Committee.
      4. The following conditions shall be observed:
        1. No vote on endorsement shall be taken by secret ballot of the membership; ballots must be signed.
        2. Endorsement ballots shall include the choice “No Endorsement.”


      By accepting a designation as a Chartered Club, RPDC recognizes that it is prohibited from endorsing candidates for partisan or non-partisan office unless a candidate has received the official endorsement of the California Democratic Party for partisan offices, or the official endorsement of the Sonoma County Democratic Party Central Committee, for non-partisan offices. Furthermore, unless a candidate has received the official endorsement, all motions for support, recommendation, or other expressions of approval, no matter how denominated, shall be ruled out of order at any meeting of the RPDC.

      ARTICLE VII

      Committees

      SECTION 1. Committees. The Executive Board may establish ad hoc committees to accomplish specific goals of RPDC.

      SECTION 2. Nominating Committee. A Nominating Committee of three (3) members shall be elected by the membership in September of every even-numbered year for the purpose of proposing a slate of candidates. Not more than one (1) current Executive Board members shall serve on the Nominating Committee. The President shall not be a member of this committee.

      ARTICLE VIII

      Finances

      SECTION 1. Signatures on checks. Two signatures shall be required on RPDC checks. Authorized signers are the President, the Treasurer, and any three (3) other Executive Board members as determined by resolution passed by a majority vote of the Executive Board.

      SECTION 2. Review: An annual review of the organization’s financial records shall be made by a Finance Committee comprised of qualified members of the RPDC. The review shall be presented to the Executive Board for its approval.

      SECTION 3. Inspection of records. Any member may inspect the financial records upon ten days’ notice to the Treasurer.

      ARTICLE IX Amendments

      These bylaws may be amended by a 2/3 vote of the members present and voting at a membership meeting, subsequent to the following procedures:

      1. Submission by petition of 10% or more of the membership to the Executive Board;
      2. Publication in the newsletter or presentation to the membership in writing; and
      3. Discussion at a general membership meeting.

      ARTICLE X

      Quorum

      SECTION 1. Membership meeting. Twenty percent (20%) of the membership shall constitute a quorum.

      SECTION 2. Executive Board. Five (5) members of the Executive Board shall constitute a quorum.

      ARTICLE XI

      Parliamentary Procedure

      On all matters of procedure not otherwise covered by the provisions of the Bylaws, The Standard Code of Parliamentary Procedure, latest revised edition, shall be the official guide.